ENEN
IHSSPlanner

How to use IHSS Planner

Seven steps from zero to a compliant schedule and paycheck estimate.

  1. 1

    Choose your provider type

    Select Live-in, Non-live-in, or 2-provider household. This determines your daily and weekly caps — live-in providers have a 12-hour daily max and non-live-in providers have a 16-hour daily max. Getting this right is the foundation of a compliant schedule.

  2. 2

    Enter your authorized hours

    Find your monthly authorized hours on your Notice of Action (NOA) or SOC 2 form from your county. Enter the monthly total — for example, "283:30" for 283 hours and 30 minutes. If you serve two recipients, enter each recipient's hours separately.

  3. 3

    Set your days off

    Mark any days you won't be available to work. The planner automatically skips those days and redistributes hours to the remaining workdays within each pay period. You can enter dates as MM/DD (e.g., 06/15) separated by commas.

  4. 4

    Add your pay rate (optional)

    Enter your county hourly rate to unlock your estimated monthly earnings breakdown — straight-time pay, overtime pay, and travel pay shown separately. You can find your current county wage rate at cdss.ca.gov. Leave it blank to skip the earnings estimate.

  5. 5

    Review your schedule

    You'll see a day-by-day schedule that stays within all IHSS caps — daily maximums, weekly caps, and pay period limits. Weeks where you earn overtime are highlighted in gold. Any day that reaches your daily maximum is flagged so you can spot issues at a glance.

  6. 6

    Understand your paycheck estimate

    If you entered a pay rate, you'll see your estimated gross pay broken down by straight time and overtime — plus a week-by-week table showing exactly which weeks you earn overtime and how much.

  7. 7

    Use your schedule

    Live-in providers: use this schedule as your planned hours on your electronic timesheet. Non-live-in providers: use it as a target and adjust to the actual hours you worked each day before submitting. Always submit your actual hours — never planned hours you didn't work.

ℹ️ The Sunday–Saturday Workweek

IHSS uses a Sunday-through-Saturday workweek to calculate overtime — not a calendar month. Each week's overtime clock is independent: hours from one week never carry into the next. This means tracking which workweek each day falls in is the key to knowing when you've crossed the 40-hour threshold and are earning overtime pay. IHSS Planner maps your hours to the correct Sun–Sat week automatically so you can see which weeks include overtime.

Try it now — it's free

No account required. Build your schedule in under 2 minutes.

Build My Schedule Free →